5 Ways to Deep-Clean Your Business

Going back to work after the holidays might be a drag. But there’s one thing you can do to encourage a welcoming atmosphere: deep-clean your business.

Deep-cleaning your business does not only include cleaning your operations and retail space. It also includes organizing your schedule, budget, and computer documents.

Go Paperless

Going paperless in your business reduces any clutter associated with papers. That means you can now eliminate huge file drawers full of folders in your office and start keeping digital scans.

You can also integrate tools that allow you to include eSignatures in your Google Workspace. By using apps like DocuSign, you can sign and send contracts electronically. You don’t have to save a file, print it, scan it, and email it back. 

Manage Your Email

Implementing guidelines for writing concise emails is one of the best email management practices you should try. For example, if the email must be long, a summary at the top with a document attachment is essential. 

An organized company email also uses folders, labels, and tags. Create folders entitled “Today,” “Tomorrow,” “This Week,” and “Urgent.” Set an automated rule to direct messages from certain receivers into their own folder. 

You may also start investing in apps and extensions, such as Uroll.me for automatic unsubscriptions and Grammarly for concise writing. 

Manage Your Budget

Deep-cleaning your business also means cost-cutting. Look at operations, items, campaigns, and apps you can reduce or remove. Consider starting a new billing cycle or maximizing the payment terms that suppliers and creditors offer.

Create a new spreadsheet that estimates the total dollar amount and percentage of your budget allocated toward expenses. This may include rent, taxes, insurance, and more. A budget planning calendar also guarantees sufficient capital for business needs.

Improve Your Scheduling System

Businesses that regularly hold meetings and video conferences require a better strategy for managing time blocks. While calendar invites and emails may work, a program like Calendly is more efficient. 

This online tool lets you schedule a time that works for everyone. It’s a simple way to stay in contact with coworkers without all the back-and-forth messaging and confusion. 

Another way to improve the business’ scheduling system is to have a leave policy and an absence management plan. These guidelines should be clear and communicated to all employees. 

Organize Your Workspace

The final way to organize your business is to literally deep-clean your space. A refreshing environment improves workplace productivity. 

Make sure there is a space for every document or activity. Add extra storage space when necessary and throw away any unnecessary items. 

A clean desk is an enjoyable desk to work at. Set a rule that everyone should tidy up before leaving the office. They should wipe their desks clean with antibacterial wipes and limit personal items.

Clean Your Business Inside Out

Businesses must apply deep-cleaning methods to maximize re-openings after the holidays. Evaluate your scheduling system and budget plans for the entire year. Ensure your email and computer storage are as organized as your physical workspace.